Policies & Procedures

• Academic Freedom Policy

• AR 2:1-2- Procedures for Faculty Appointment, Reappointment, Promotion and the Granting of Tenure - Includes information on terminal reappointments
• Provost Policy Statement- Faculty Reappointment in the Tenure-Eligible Title Series (2012)
• Provost Policy Statement- Academic Appointment Requirement for Teaching Credit-Bearing Courses (2011) - Requires academic appointments for staff who teach UK Courses. 
• Provost Policy Statement- Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses (2011)
• Provost Policy Statement- SOPs for Appointing Part-Time Instructors (2019)
• Part Time Faculty Appointment Types Table

See Also: Policies by Title Series

• Offer letters for administrators are required to go through the faculty hiring workflow, located in the Office for Faculty Advancement SharePoint Site (contact Megan Lucy for access). 
• Draft Guidelines- Expedited Senior Appointments (2024)
• Draft Guidelines- Faculty Administrator Appointments (2024)

• AR 2:8- Appointment, Reappointment, and Promotion in the Adjunct Series
• Part Time Faculty Appointment Types Table

• AR 2:6- Appointment, Reappointment and Promotion in the Clinical Title Series

• AR 3:3- Payment of University of Kentucky Employees
• 2022 Annual Memo on Minimum Salaries for Research Title Series Faculty Appointments 
• Provost Policy Statement- Faculty Administrative Appointments (2023)
• SOP on Faculty Summer Payments
• Annual Memo on Consulting and Employment Outside of the University- this memo covers policies and procedures related to conflict of interest, overloads, and consulting.

• Form F Instructions- This document explains how to submit a request for a faculty overload, or to report potential conflicts of interest and/or consulting work. 

  For assistance or questions about completing Form F, please contact your College Business Office or facultyadv@uky.edu.

• AR 3:9- Consulting and Overload Employment
• Annual Memo on Consulting and Employment Outside of the University- this memo covers policies and procedures related to conflict of interest, overloads, and consulting.

• Form F Instructions- This document explains how to submit a request for a faculty overload, or to report potential conflicts of interest and/or consulting work. 

  For assistance or questions about completing Form F, please contact your College Business Office or facultyadv@uky.edu.

• Provost Policy Statement- Policies and Procedures on UK Employees Using Self-Authored Textbooks in UK Classes (2011)
• Business Procedures Manual Policy on the UK Bookstore
• Instructions for submitting a conflict of interest form
• Conflict of Interest Presentation (October 2024)

• Faculty Credentials and Qualifications Manual (2023)
• Credentialing Requirements for Faculty at time of hire, Program level CIP Codes (2018) 
• Transcript Handling SOPs

• Regulations Affecting Employment
• Faculty Tenure Delay Form (TDF)
• Extension of Probationary Period for Non-Tenured, Tenure-Track Faculty due to the Covid-19 Pandemic (April 2020)

• AR 3:8: Appendix II: Faculty Workload Policy Statement 
• Provost Policy Statement- Guidelines for Completing Mission Area Effort Categories (2018)
• Effort Planning System Basic Steps for DOE Entry
• Quick Reference Card- Effort Planning System Faculty Review and Processing

• AR 2:3- Appointment, Reappointment, Promotion, and the Granting of Tenure in the Extension Title Series

• Submit a faculty Family Medical Leave Request
• Regulations Affecting Employment
• Provost Policy Statement-Revised Faculty Temporary Disability Leave and Family Medical Leave Policy (2019)
• HR Policy and Procedure #88: Family and Medical Leave
• Request for Family and Medical Leave Form (UK Human Resources)

• Governing Regulations
• Administrative Regulations
• College Rules & Statements of Evidence
  • Process to Update Rules of Procedure and Statements of Evidence
• University Senate
• University Senate Rules
• Graduate Council
• Undergraduate Council

• Faculty Hiring and Recruitment Policies

• Instruction related policies page

• Faculty Leaves of Absence Policies
• Submit a faculty Family Medical Leave request

• AR 2:9- Lecturer Series Faculty
• Provost Policy Statement- Changes in Administrative Regulation (AR) 2.9- Lecturer Series Faculty (2010)
• Provost Policy Statement- Lecturer Series Faculty AR 2:9 Frequently Asked Questions (2010)
• Checklist for Promotion to Senior Lecturer
• Checklist for Initial Appointment at the Rank of Senior Lecturer

• AR 2:7- Appointment, Reappointment, Promotion, and the Granting of Tenure in the Librarian Title Series

• AR 3:11- Tenured Faculty Review and Development Policy (consequential review)
• AR 5:5- Grievance Procedure for House Officers
• AR 6:1- Policy on Discrimination and Harassment
• AR 6:2 (Interim) Policy and Procedures for Addressing and Resolving Allegations of Sexual Harassment Under Title IX and Other Forms of Sexual Misconduct
• Revision Timeline for AR 6:2 - Section IX page 14
• AR 6:4- University Alcohol Policy
• AR 6:6- Policy on Deadly Weapons
• AR 7:1- Research Misconduct
• Office of Institutional Equity and Equal Opportunity

• Office of Legal Counsel Memo on Kentucky Open Records Law (2012)
• Kentucky Revised Statute 61.878 Certain public records exempted from inspection except on order of court -- Restriction of state employees to inspect personnel files prohibited
• State University Model Records Retention Schedule

• Annual Memo on Consulting and Employment Outside of the University- this memo covers policies and procedures related to conflict of interest, overloads, and consulting.

• Form F Instructions- This document explains how to submit a request for a faculty overload, or to report potential conflicts of interest and/or consulting work. 

  For assistance or questions about completing Form F, please contact your College Business Office or facultyadv@uky.edu.

• Provost Policy Statement on Academic Appointment Requirement for Teaching Credit-Bearing Courses (2011)- Requires academic appointments for staff who teach UK Courses. 
• Provost Policy Statement- Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses (2011)
• Provost Policy Statement- SOPs for Appointing Part-Time Instructors (2019)
• Part Time Faculty Appointment Types Table

• AR 3:10- Policies for Faculty Performance Review
• AR 3:11- Tenured Faculty Review and Development Policy
• 2024-2025 Annual Memo on Faculty Performance Review
• Provost Policy Statement- Faculty Performance Review Appeals Procedure (2019)

• Regulations Affecting Employment (Post Retirements are in section B.1.3 on page 5)
• Job groupings exempt from STEPS in Post-Retirement (includes faculty)

• Promotion and Tenure Policies and Resources

• AR 2:2-1- Appointment, Reappointment, Promotion, and the Granting of Tenure in the Regular Title Series

• AR 7:1- Research Misconduct
• AR 7:3- Policies and Procedures for Soliciting, Receiving, Recording, and Administering Grants and Contracts for Sponsored Projects
• Vice President for Research Policies and Procedures
• University policy on foreign talent recruitment programs

• AR 2:5- Appointment, Reappointment and Promotion in the Research Title Series
• 2022 Annual Memo on Minimum Salaries for Research Title Series Faculty Appointments 

• AR 2:1- Procedures for Faculty Appointment, Reappointment, Promotion and the Granting of Tenure (section III.C.4, on page 3, covers emeritus titles)
• AR 3:1- University of Kentucky Retirement Plans
• GR X.B- Regulations Affecting Employment (section B.1.a.3, on page 5, covers post-retirement appointments)
• UK Human Resources Retirement Page
• Retiree Technology Checklist

• Regulations Affecting Employment
• Provost Policy Statement- Sabbatical Leave Policy (2014)
• Provost Policy Statement- Sabbatical Leave and Vacation Leave Credit (2008)
• Sabbatical Leave Form

• AR 2:4- Appointment, Reappointment, Promotion, and the Granting of Tenure in the Special Title Series

• AR 3:6- Faculty Assignment and Vacation Leave Policy
• Provost Policy Statement- Faculty Vacation (2024)
• Provost Policy Statement- Sabbatical Leave and Vacation Leave Credit (2008)

• AR 5:1- Postdoctoral Scholars, Postdoctoral Fellows, and Visiting Scholars
• Provost Policy Statement- Protocol for Appointing Visiting Scholars (2019)
• Visiting Scholars Entry in Faculty Database
• Visiting Scholars Entry in Faculty Database Step by Step
• Part Time Faculty Appointment Types Table

• AR 2:10- Voluntary Series Faculty
• Part-Time Faculty Appointment Types Table