Policies & Procedures
Regulations and Provost Memos
Governance
Provost Annual Memos
- 2025 Board of Trustees Meeting Dates
- 2024 Board of Trustees Meeting Dates
- 2024-2025 Annual Memo on Faculty Performance Review
- 2025-2026 Annual Memo on Appointment, Promotion and Tenure
- 2024-2025 Annual Memo on Appointment, Promotion, and Tenure
- 2024-2025 Annual Memo on Information to Share with New Faculty Members
- 2022 Annual Memo on Minimum Salaries for Research Title Series Faculty Appointments
- 2024-2025 Annual Memo on Consulting and Employment Outside the University
College/Department Rules, SOEs & P&T Guidelines
College Faculty Affairs Contacts
- Agriculture, Food and Environment
- Arts and Sciences
- Sarah Lyon - sarah.lyon@uky.edu
- Business and Economics
- Scott Kelley - scott.kelley@uky.edu
- Communication and Information
- Heidi Metzger - CIHumanResources@uky.edu
- Megan Sizemore - msizemore@uky.edu
- Dentistry
- Craig Miller - craig.miller@uky.edu
- Barbara Dickson - barbara.dickson@uky.edu
- Design
- Jennie Boyd - jennie.boyd@uky.edu
- Education
- Susan Cantrell - susan.cantrell@uky.edu
- Engineering
- Michael Renfro - michael.renfro@uky.edu
- Fine Arts
- Kate Sprengnether - ksprengnether@uky.edu
- Graduate School
- Padraic Kenney- padraic.kenney@uky.edu
- Health Sciences
- Janice Kuperstein - janice.kuperstein@uky.edu
- Honors
- Pearl James - pearl.james@uky.edu
- Law
- Beau Steenken - beau.steenken@uky.edu
- Libraries
- Melissa Barlow - melissa.barlow@uky.edu
- Medicine
- Lydia Howlett - Lydia.Howlett@uky.edu
- Kelly Perry - Kelly.perry@uky.edu
- Nursing
- Lisa Galvin - lggalv@uky.edu
- Pharmacy
- Angela Keene - angela.keene@uky.edu
- Public Administration
- Brent Floyd - brent.floyd@uky.edu
- Rick Spencer - rickspencer@uky.edu
- Public Health
- Paula Arnett - paula.arnett@uky.edu
- Social Work
- Jackie Duron - jackie.duron@uky.edu
All Policies in Alphabetical Order by Topic
Academic Freedom
Academic Appointments and Reappointments
- AR 2:1-2- Procedures for Faculty Appointment, Reappointment, Promotion and the Granting of Tenure - Includes information on terminal reappointments
- Provost Policy Statement- Faculty Reappointment in the Tenure-Eligible Title Series (2012)
- Provost Policy Statement- Academic Appointment and Credentials Verification Requirement for Teaching (2025) - Requires academic appointments for staff who teach UK Courses.
- Provost Policy Statement- Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses (2011)
- Provost Policy Statement- SOPs for Appointing Part-Time Instructors (2019)
- Part Time Faculty Appointment Types Table
Administrative and Senior Rank (Expedited) Appointments
- Offer letters for administrators are required to go through the faculty hiring workflow, located in the Office for Faculty Advancement SharePoint Site (contact Megan Lucy for access).
- Draft Guidelines- Expedited Senior Appointments (2024)
- Draft Guidelines- Faculty Administrator Appointments (2024)
Adjunct Series
Clinical Title Series
Compensation
- AR 3:3- Payment of University of Kentucky Employees
- 2022 Annual Memo on Minimum Salaries for Research Title Series Faculty Appointments
- Provost Policy Statement- Faculty Administrative Appointments (2023)
- SOP on Faculty Summer Payments
- Annual Memo on Consulting and Employment Outside of the University- this memo covers policies and procedures related to conflict of interest, overloads, and consulting.
-
Form F Instructions- This document explains how to submit a request for a faculty overload, or to report potential conflicts of interest and/or consulting work.
For assistance or questions about completing Form F, please contact your College Business Office or facultyadv@uky.edu.
Conflict of Interest
- AR 3:9- Consulting and Overload Employment
- Annual Memo on Consulting and Employment Outside of the University- this memo covers policies and procedures related to conflict of interest, overloads, and consulting.
-
Form F Instructions- This document explains how to submit a request for a faculty overload, or to report potential conflicts of interest and/or consulting work.
For assistance or questions about completing Form F, please contact your College Business Office or facultyadv@uky.edu.
- Provost Policy Statement- Policies and Procedures on UK Employees Using Self-Authored Textbooks in UK Classes (2011)
- Business Procedures Manual Policy on the UK Bookstore
- Instructions for submitting a conflict of interest form
- Conflict of Interest Presentation (October 2024)
Credentials
Delay of Probationary Period
Distribution of Effort Policies and Resources
Extension Title Series
Family Medical and Temporary Disability Leave
- Submit a faculty Family Medical Leave Request
- Regulations Affecting Employment
- Provost Policy Statement-Revised Faculty Temporary Disability Leave and Family Medical Leave Policy (2019)
- HR Policy and Procedure #88: Family and Medical Leave
- Request for Family and Medical Leave Form (UK Human Resources)
Governance
Hiring and Recruitment
Instruction
Lecturer Series
- AR 2:9- Lecturer Series Faculty
- Provost Policy Statement- Changes in Administrative Regulation (AR) 2.9- Lecturer Series Faculty (2010)
- Provost Policy Statement- Lecturer Series Faculty AR 2:9 Frequently Asked Questions (2010)
- Checklist for Promotion to Senior Lecturer
- Checklist for Initial Appointment at the Rank of Senior Lecturer
Librarian Title Series
Misconduct, Discipline, and Termination
- AR 3:11- Tenured Faculty Review and Development Policy (consequential review)
- AR 5:5- Grievance Procedure for House Officers
- AR 6:1- Policy on Discrimination and Harassment
- AR 6:2 (Interim) Policy and Procedures for Addressing and Resolving Allegations of Sexual Harassment Under Title IX and Other Forms of Sexual Misconduct
- Revision Timeline for AR 6:2 - Section IX page 14
- AR 6:4- University Alcohol Policy
- AR 6:6- Policy on Deadly Weapons
- AR 7:1- Research Misconduct
- Office of Institutional Equity and Equal Opportunity
Open Records
Overloads
- Annual Memo on Consulting and Employment Outside of the University- this memo covers policies and procedures related to conflict of interest, overloads, and consulting.
-
Form F Instructions- This document explains how to submit a request for a faculty overload, or to report potential conflicts of interest and/or consulting work.
For assistance or questions about completing Form F, please contact your College Business Office or facultyadv@uky.edu.
Part-Time Series
- Provost Policy Statement on Academic Appointment and Credentials Verification Requirement for Teaching (2025)- Requires academic appointments for staff who teach UK Courses.
- Provost Policy Statement- Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses (2011)
- Provost Policy Statement- SOPs for Appointing Part-Time Instructors (2019)
- Part Time Faculty Appointment Types Table
Performance Review
Post-Retirement Faculty
- Regulations Affecting Employment (Post Retirements are in section B.1.3 on page 5)
- Job groupings exempt from STEPS in Post-Retirement (includes faculty)
Promotion and Tenure
Regular Title Series
Research
Research Title Series
Retirement
- AR 2:1- Procedures for Faculty Appointment, Reappointment, Promotion and the Granting of Tenure (section III.C.4, on page 3, covers emeritus titles)
- AR 3:1- University of Kentucky Retirement Plans
- GR X.B- Regulations Affecting Employment (section B.1.a.3, on page 5, covers post-retirement appointments)
- UK Human Resources Retirement Page
- Retiree Technology Checklist
Sabbatical
Special Title Series
Vacation
Visiting Faculty and Scholars
College Faculty Affairs Contacts
College Faculty Affairs Contacts
- Agriculture, Food and Environment
- Arts and Sciences
- Sarah Lyon - sarah.lyon@uky.edu
- Business and Economics
- Scott Kelley - scott.kelley@uky.edu
- Communication and Information
- Heidi Metzger - CIHumanResources@uky.edu
- Megan Sizemore - msizemore@uky.edu
- Dentistry
- Craig Miller - craig.miller@uky.edu
- Barbara Dickson - barbara.dickson@uky.edu
- Design
- Jennie Boyd - jennie.boyd@uky.edu
- Education
- Susan Cantrell - susan.cantrell@uky.edu
- Engineering
- Michael Renfro - michael.renfro@uky.edu
- Fine Arts
- Kate Sprengnether - ksprengnether@uky.edu
- Graduate School
- Padraic Kenney- padraic.kenney@uky.edu
- Health Sciences
- Janice Kuperstein - janice.kuperstein@uky.edu
- Honors
- Pearl James - pearl.james@uky.edu
- Law
- Beau Steenken - beau.steenken@uky.edu
- Libraries
- Melissa Barlow - melissa.barlow@uky.edu
- Medicine
- Charlotte Baker - charlotte.baker@uky.edu
- Nursing
- Lisa Galvin - lggalv@uky.edu
- Pharmacy
- Angela Keene - angela.keene@uky.edu
- Public Administration
- Brent Floyd - brent.floyd@uky.edu
- Rick Spencer - rickspencer@uky.edu
- Public Health
- Paula Arnett - paula.arnett@uky.edu
- Social Work
- Jackie Duron - jackie.duron@uky.edu