Policies & Procedures
Regulations and Provost Memos
Governance
Provost Annual Memos
- 2023-2024 Annual Memo on Appointment, Promotion, and Tenure
- 2023-2024 Annual Memo on Faculty Performance Review
- 2023-2024 Annual Memo on Information to Share With New Faculty
- 2022 Annual Memo on Minimum Salaries for Research Title Series Faculty Appointments
- 2023-2024 Annual Memo on Consulting and Employment Outside the University
All Policies in Alphabetical Order by Topic
Academic Freedom
Academic Appointments and Reappointments
- AR 2:1-2- Procedures for Faculty Appointment, Reappointment, Promotion and the Granting of Tenure - Includes information on terminal reappointments
- Provost Policy Statement- Faculty Reappointment in the Tenure-Eligible Title Series (2012)
- Provost Policy Statement- Academic Appointment Requirement for Teaching Credit-Bearing Courses (2011) - Requires academic appointments for staff who teach UK Courses.
- Provost Policy Statement- Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses (2011)
- Provost Policy Statement- SOPs for Appointing Part-Time Instructors (2019)
- Part Time Faculty Appointment Types Table
Administrative and Senior Rank (Expedited) Appointments
- Provost Policy Statement- Faculty Administrative Appointments (2023)
- Provost Policy Statement- Guide to Appointment and Reappointment of Educational Unit Administrators (2012)
- Provost Policy Statement- Guidelines for Expediting Initial Faculty Appointments at the Rank of Associate Professor or Professor (2013)
- Offer letters for administrators are required to go through the faculty hiring workflow, located in the Office for Faculty Advancement SharePoint Site (contact Megan Lucy for access).
Adjunct Series
Clinical Title Series
Compensation
Conflict of Interest
- AR 3:9- Consulting and Overload Employment
- 2023-2024 Annual Memo on Consulting and Employment Outside the University
- Provost Policy Statement- Policies and Procedures on UK Employees Using Self-Authored Textbooks in UK Classes (2011)
- Business Procedures Manual Policy on the UK Bookstore
- Instructions for submitting a conflict of interest form
- Conflict of Interest Presentation (October 2023)
Credentials
Delay of Probationary Period
Distribution of Effort Policies and Resources
- AR 3:8: Appendix II: Faculty Workload Policy Statement
- Provost Policy Statement- Guidelines for Completing Mission Area Effort Categories (2018)
- Effort Planning System Basic Steps for DOE Entry
- Effort Planning System Faculty Tutorial
- Quick Reference Card- Effort Planning System Faculty Review and Processing
Extension Title Series
Family Medical and Temporary Disability Leave
Governance
Hiring and Recruitment
Instruction
Leaves of Absence
Lecturer Series
- AR 2:9- Lecturer Series Faculty
- Provost Policy Statement- Changes in Administrative Regulation (AR) 2.9- Lecturer Series Faculty (2010)
- Provost Policy Statement- Lecturer Series Faculty AR 2:9 Frequently Asked Questions (2010)
- Checklist for Promotion to Senior Lecturer
- Checklist for Initial Appointment at the Rank of Senior Lecturer
Librarian Title Series
Misconduct, Discipline, and Termination
- AR 3:11- Tenured Faculty Review and Development Policy (consequential review)
- AR 5:5- Grievance Procedure for House Officers
- AR 6:1- Policy on Discrimination and Harassment
- AR 6:2 (Interim) Policy and Procedures for Addressing and Resolving Allegations of Sexual Harassment Under Title IX and Other Forms of Sexual Misconduct
- Revision Timeline for AR 6:2 - Section IX page 14
- AR 6:4- University Alcohol Policy
- AR 6:6- Policy on Deadly Weapons
- AR 7:1- Research Misconduct
- Office of Institutional Equity and Equal Opportunity
Open Records
Part-Time Series
- Provost Policy Statement on Academic Appointment Requirement for Teaching Credit-Bearing Courses (2011)- Requires academic appointments for staff who teach UK Courses.
- Provost Policy Statement- Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses (2011)
- Provost Policy Statement- SOPs for Appointing Part-Time Instructors (2019)
- Part Time Faculty Appointment Types Table
Performance Review
Post-Retirement Faculty
- GR X- Governing Regulation, Part X Regulations Affecting Employment (Post Retirements are in section B.1.3 on page 5)
- Job groupings exempt from STEPS in Post-Retirement (includes faculty)
Promotion and Tenure
Regular Title Series
Research
Research Title Series
Retirement
- AR 2:1- Procedures for Faculty Appointment, Reappointment, Promotion and the Granting of Tenure (section III.C.4, on page 3, covers emeritus titles)
- AR 3:1- University of Kentucky Retirement Plans
- GR X.B- Regulations Affecting Employment (section B.1.a.3, on page 5, covers post-retirement appointments)
- UK Human Resources Retirement Page
Sabbatical
Special Title Series
Vacation
Visiting Faculty and Scholars
College Faculty Affairs Contacts
College Faculty Affairs Contacts
- Agriculture, Food and Environment
- Arts and Sciences
- Sarah Lyon - sarah.lyon@uky.edu
- Business and Economics
- Scott Kelley - scott.kelley@uky.edu
- Communication and Information
- Heidi Metzger - CIHumanResources@uky.edu
- Megan Sizemore - msizemore@uky.edu
- Dentistry
- Craig Miller - craig.miller@uky.edu
- Barbara Dickson - barbara.dickson@uky.edu
- Design
- Jennie Boyd - jennie.boyd@uky.edu
- Education
- Margaret Schroeder - m.mohr@uky.edu
- Engineering
- Michael Renfro - michael.renfro@uky.edu
- Fine Arts
- Kate Sprengnether - ksprengnether@uky.edu
- Graduate School
- Dean Martha Peterson - martha.peterson@uky.edu
- Health Sciences
- Janice Kuperstein - janice.kuperstein@uky.edu
- Honors
- Pearl James - pearl.james@uky.edu
- Law
- Jennifer Bird-Pollan - jbirdpollan@uky.edu
- Libraries
- Melissa Barlow - melissa.barlow@uky.edu
- Medicine
- Jessica Slone - jdslon3@uky.edu
- Diana Heiman - diana.heiman@uky.edu
- Nursing
- Lisa Galvin - lggalv@uky.edu
- Pharmacy
- Angela Keene - angela.keene@uky.edu
- Public Administration
- Brent Floyd - brent.floyd@uky.edu
- Rick Spencer - rickspencer@uky.edu
- Public Health
- Rebecca Flanagan - becki@uky.edu
- Social Work
- Anna Chalfant - anna.chalfant@uky.edu